UNITED STATES DEPARTMENT OF THE INTERIORChemawa Indian School, Salem, OR
The Bureau of Indian Education's mission is to provide quality education opportunities from early childhood through life in accordance with the tribes' needs for cultural and economic well-being and in keeping with the wide diversity of Indian tribes and Alaska Native villages as distinct cultural and governmental entities. The Department of the Interior (DOI) places a high value on diversity of experience and cultural perspectives and encourages applications from all interested eligible candidates. Diversity, equity, inclusion, and accessibility (DEIA) are fundamental principles that guide the Department and allow us to successfully achieve our mission.
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STATEMENT OF DUTIES:
Incumbent will create and maintain a safe, positive learning environment to ensure the holistic development of each student and staff member through cultural, social, spiritual, physical and academic experience. Incumbent will support the Bureau of Indian Education’s mission, which is to provide high quality education opportunities from early childhood through life while considering a tribe’s need for cultural and economic well-being. In performing this mission, the BIE takes into account the spiritual, mental, physical, and cultural aspects of school-aged children within their family and tribal community. To meet its trust responsibility to Indian Tribes, BIE works to strengthen education opportunities for American Indian students to be successful and competitive globally; to enhance student participation in their tribal communities; and support tribes in nation-building, in development of the next generation of tribal leaders.
Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472). Verification Form BIA-4432 must be submitted with the application if claiming Indian Preference. Consideration will be given to Non-Indian applicants in the absence of qualified Indian Preference eligible.
EQUAL OPPORTUNITY EMPLOYER:Within the scope of Indian preference, all candidates will receive consideration without regard to race, color, sex, age, religion, sexual orientation, national origin or other non-merit factors.
REASONABLE ACCOMMODATION LANGUAGE:This agency provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify this agency. The decision in granting reasonable accommodation will be on a case-by-case basis.
The Business Technician may be assigned to work in any department. The position is supervised by the Department Head or designee where assigned. The incumbent works with the other Business Technicians to ensure consistent Administrative support for the all departments. In addition, acts as back up for various technical functions within the Department.
Business Tech responsibilities include scheduling, planning and preparing required spaces and materials for meetings. Incumbent must be knowledgeable of General Services Administration regulations, Federal Acquisitions Regulations including the Federal Supply Schedules, DOI and BIA directives, and local agency policy and procedures governing all phases of the acquisitions and travel process to insure complete federal fiscal compliance. Incumbent prepares and reviews procurement documents and forwards on to Procurement office for processing. Tracks required procurements and problem solves issues that may arise.
Serves as the Timekeeper for Administrators/Department Heads in all departments, entering all time into Quicktime. Maintains contact between other Business Technicians to correct pay discrepancies, assists with audits and resolves timekeeping errors. Reviews and validates all Administrators timesheets on a bi-weekly basis and ensures all leave requests and overtime requests are approved with all required signatures, coded and maintained on file to assist the Business Manager.
Advises certifier of necessary reporting procedures and changes. Assists certifier on unique or complex procedures, checking all timesheets for accuracy prior to releasing to payroll office; answers inquiries regarding deductions or discrepancies in payroll data. Provides training to all new certifiers in the payroll software.
Incumbent supports the Department Head by responding to routine questions within all functional areas of the business office within the scope of the position. Composes and prepares routine correspondence. Assists with reorganization or projects, actions, and financial reports as needed. Gathers, reviews, consolidate and in some instances prepares required paperwork associated with a variety of actions, ranging in difficulty from routine to complex in nature. Secures necessary information and resolves discrepancies on actions with organizational contacts. In performance of duties, the incumbent performs office automation duties, using such software applications as electronic mail, desktop publishing, calendar, spreadsheet, database, and/or graphics.
Incumbent will be responsible for processing of travel approvals, Overtime/Compensatory time or other necessary forms. Business Tech will serve as a backup for departmental Clerks and Business Techs in planning departmental travel as needed. Incumbent will plan, schedule and process all travel and required reimbursements in accordance with all DOI, BIA and BIE policies and Federal Regulations.
Incumbent may be responsible for arranging and coordinating student travel for approximately 300-400 students for inbound and outbound travel, including chaperones. Incumbent may also be responsible for scheduling student off campus appointments, arranging for transportation to and from the appointment, and serving as a chaperone and driver.
Incumbent may be required to operate the student bank, supervise student workers and student enterprise areas including the student center, student store, snack bar and coffee bar monitoring of all student workers and processing pay. Monitoring daily operations which includes fiscal oversight, making deposits and maintaining cash on hand. Using accounting software for account management and transaction tracking including Quicken, Quickbooks or other similar accounting software.
Provides upon request, financial data, and status reports. Maintains accurate and current program planning budget and financial instructional memoranda. Provides periodic reports to school departments and the local School Board on status of obligations, lapsed funds, and used projections.
Prepares and/or receives a variety of obligation/action documents including requisitions, purchase orders, travel authorizations, vouchers, requests for training, and other fiscal documents for the supervisor’s approval. Documents are checked for approval of project funding, correct coding, correct vendor address, mathematical accuracy, and compliance with regulations and established procedures before routing for approval.
Prepares and maintains accounts payable records, reports, files, and financial statements, as required. Ensures compliance with established policies, procedures, and bureau regulations s regarding financial matters.
Keeps staff informed of pending commitments, scheduled actions, and progress of assigned projects.
The incumbent compiles and prepares a variety of required monthly, quarterly, annual, and special activity reports.
Receives requests for information on status of actions or resources. Answers these requests when the information is available from the records and is authorized for release, otherwise, refers requests to supervisor or appropriate staff member.
Incumbent provides basic office support for the Business Office including sorting of daily mail, switchboard phone operator, maintaining supplies and processing required paperwork for the department as requested by the Business Manager. Incumbent will perform typing, filing and miscellaneous office work as directed by Business Manager and/or School Supervisor.ull from PD narrative no more than the 6 major duties.
Refer to BIE Job Category Standards for additional qualification requirements and substitutions for education. Applicants must meet the qualification requirements contained in the BIE Job Category Standard.
NOTE: Persons submitting incomplete applications will be given credit only for the information they provide. It is the applicant's responsibility to submit all required documentation in support of their application in order to receive full credit for their Indian Preference, education, training and/or experience. ADDITIONAL INFORMATION WILL NOT BE SOLICITED BY THIS OFFICE.
BASIC EDUCATION AND EXPERIENCE REQUIREMENTS:
Associates' Degree or 60 college semester hours in related field; PLUS one (1) year of related experience
OR
High School diploma or GED; PLUS three (3) years of related experience.
Related experience includes level work such as that equivalent to a level 01 or GS-03 level of difficulty in a technical area. Representative technical areas could include bookkeeper, budget clerk, financial clerk, purchasing clerk, human resources clerk or other similar clerical administrative support functions.
CONDITIONS OF EMPLOYMENT:
The incumbent is required to operate a US Government-owned or leased motor vehicle in the performance of assigned duties.
Must possess a valid State Driver's license and must be maintained as a condition of employment; failure to do may result in removal from the position.
The incumbent is subject to background investigations.
Background investigation Required: Incumbent must undergo a comprehensive background investigation which includes, but is not limited to, contact with all references, employers, co-workers, personal associates and a review of driving record, credit history, criminal history, and military service.
Good distant vision in one eye and ability to read without strain printed material the size of typewritten characters is required, glasses permitted.
Ability to hear the conversational voice, with or without a hearing aid, is required; except that some positions may be suitable for persons who are blind or deaf.
In most instances, an amputation of arm, hand, leg or foot will not disqualify an applicant for appointment, although it may be necessary that this condition be compensated by use of satisfactory prosthesis.
In addition, applicants must possess mental and emotional stability.
The position requires normal physical activity with the work, field travel, and to attendance at meetings and conferences from the duty station.
SPECIAL REFERENCE:
- U.S. Citizenship is required. You will be required to provide proof of U.S. Citizenship.
- Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration if selected.
- Multiple positions may be filled from this announcement.
- All selections under an announcement must be made within 3 months from the issuance date of the certificate referral list.
- Position has a positive education requirement.
- Contract Length: Year Long
- Tour of Duty: Full Time (Seasonal)
- The Bureau of Indian Education has determined that the duties of this position are NOT suitable for telework under any circumstances.
- FLSA: Non-Exempt
- Position is not covered by Bargaining Unit/Union.
- Probationary period is three consecutive contract terms.
- May require overtime work.
- Salary includes applicable locality pay.
- Direct Deposit of pay is required.
- A Recruitment Incentive is not offered.
- Student Loan Repayment Program (SLRP) will not be authorized.
- Government quarters are not available.
- DRIVING REQUIREMENT: Incumbent may be required, as an incidental duty, to operate a government-owned or leased motor vehicle, in the performance of duties, therefore, a valid driver's license is required. Incumbent must have a safe driving record within the three-year period immediately preceding submittal of GSA Form 3607 and be able to meet the safe driving requirements of the Bureau of Indian Education.
- Applicant is subject to a favorable background investigation. This is a Non-Critical Low Risk Position subject to a favorable adjudicated background investigation.
The Investigative Process for Public Trust Positions: Background investigations for public trust positions are conducted to gather information to determine whether applicants are reliable, trustworthy, of good conduct and character, and loyal to the U.S. The information that provided on the Questionnaire for Public Trust Positions (SF-85P) and the Declaration for Federal Employment (OF 306) may be confirmed during the investigation. The investigation may extend beyond the time covered by this form, when necessary to resolve issues.
The applicant's current employer may be contacted as part of the investigation, although the applicant may have previously indicated on applications or other forms that the applicant did not want the current employer to be contacted. If the applicant has a security freeze on their consumer or credit report file, then the agency may not be able to complete the investigation, which can adversely affect the applicant's eligibility for a public trust position or the ability to obtain Federal or contract employment. To avoid such delays, the applicant must request that the consumer reporting agencies lift the freeze in these instances.
In addition to the questions on the SF-85P, inquiry also is made about the applicant's adherence to security requirements, the applicant honesty and integrity, falsification, misrepresentation, and any other behavior, activities, or associations that tend to demonstrate a person is not reliable, trustworthy, or loyal.
After a suitability /fitness determination is made, the applicant may also be subject to continuous vetting which may include periodic reinvestigations to ensure the employee is continuing suitability for employment.
Persons submitting incomplete applications will be given credit only for the information they provide. It is the applicant's responsibility to submit all required documentation in support of their application in order to receive full credit for their Indian Preference, education, training and/or experience. ADDITIONAL INFORMATION WILL NOT BE SOLICITED BY THIS OFFICE.
Required Documents
NOTE: To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.
To apply for this position, submit a complete Application Package to include the following:
- Your resume which may be submitted in any written format of your choice. It must clearly identify the following:
- Vacancy Announcement Number
- Month and year of High School Graduation or date GED information received PLUS name of school, city, and state.
- Complete contact information for employer reference (your supervisor) for last 12 months of employment. If none is available, you must provide a professional reference which is a person not related to you and who knows your qualifications and fitness for the kind of job for which you are applying.
- Your resume must support the specialized experience described in this announcement. Your work experience must contain the following:
- Job Title
- Duties
- Accomplishments
- Employer’s name and address
- Supervisor's name and phone number
- Starting and ending date (month and year)
- Hours per week
- Salary
- Claiming Indian Preference: Form BIA 4432, available at Verification of Indian Preference for Employment (PDF), Verification of Indian Preference for employment, is required for claiming Indian Preference. The form must be completed by the appropriate official with the federally recognized tribe where the applicant is enrolled as a member. No other form will be accepted.
- This position has an individual occupation requirement for positive education: Copies of Official transcripts are preferred; student advisement and web-print outs are NOT acceptable submissions. Copies of Official or Unofficial College Transcript may be accepted for initial qualifications evaluation or pay setting. Transcripts MUST show the degree awarded, date conferred, and all required courses as required by the position. Please note, this may be shown with multiple transcripts. Upon tentative selection, you MUST submit Official transcripts for all colleges attended before final job offer can be confirmed.
- Cover Letter to resume: Cover letter providing your intent for employment and brief narrative of your qualifications or strengths for the position.
- Claiming Current or Prior Federal Service: Copy of most recent SF-50, DD03434 or other accepted equivalent to SF-50, Notification of personnel Action, to identify prior Federal service and/or highest previous rate.
- Claiming Additional Education: Copies of Official transcripts are preferred; student advisement and web-print outs are NOT acceptable submissions.
Copies of Official or Unofficial College Transcript may be accepted for initial qualifications evaluation or pay setting. Transcripts MUST show the degree awarded, date conferred, and all required courses as required by the position. Please note, this may be shown with multiple transcripts.
Upon tentative selection, you MUST submit Official transcripts for all colleges attended before final job offer can be confirmed. - State Driver’s License: Copy of licensure as identified in the conditions of employment. It must reflect your name, issue date, expiration date, and endorsements (REQUIRED).
- Claiming Military Service: DD214 (member copy 4) for consideration of service credit for leave purposes.
- Future Military Retirees*: You are required to submit a copy of your retirement DD Form 214 (Member 4 Copy) OR certification document** OR a copy of your retirement letter AND a copy of your terminal leave request (if applicable). You will be required to provide your DD Form 214 (Member 4 Copy) upon issuance.
- Future Separation from the Military*: You are required to submit a copy of your most recent DD Form 214 (Member 4 Copy) OR certification document** OR a copy of your most recent active duty orders AND a copy of your terminal leave request (if applicable). You will be required to provide your DD Form 214(Member 4 Copy) upon issuance.
*Active duty military members who are selected may not be appointed unless on terminal leave or already separated from the armed forces.
** The "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is submitted. The Statement of Service must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters, AND the Statement of Service letter must include your rank, dates of active duty service, the Type of Discharge, Character of Service (i.e. honorable), and, if applicable, when your terminal leave will begin.
Applications and all accompanying documents must be received by 07/06/26 - 03:30 pm, Pacific.
Chemawa Indian School
3700 Chemawa Road NE
Salem, Oregon 97305
For VERIFICATION of our receipt of your application-resume, please contact: Rachenda Reynosa, Business Manager, 503-897-8903
Applications and all accompanying documents must be received by the closing date & time of the announcement.
Applicant’s qualifications will be evaluated solely on the information submitted by them in their applications.
Applications become part of the official record and will not be duplicated or returned.
This office accepts telefaxed applications.
Applications mailed using Government postage and/or envelopes are in violation of OPM and postal regulations and will NOT be considered.
This office does NOT accept applications via e-mail.
PLEASE NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents like military orders and marriage certificates may contain personal information for other than the applicant.