VACANCY ANNOUNCEMENT

Clerk

UNITED STATES DEPARTMENT OF THE INTERIOR
BUREAU OF INDIAN EDUCATION
Bread Springs Day School
Vanderwagen, NM

POSITION TITLE & GRADE:
Clerk, CE-0303-01

POSITION INFORMATION:
Full time, Year Long

Salary Range $17.12 to $24.91, Per Hour

LOCATION:
Bread Springs Day School, Vanderwagen, NM

ANNOUNCEMENT NUMBER:
24-BSDS-002-R1, *Re-advertisement

Vacancies

Issue Date: 11/27/24

Closing Date: 12/18/24 - 04:00 pm, Mountain (DST) Timezone

The Bureau of Indian Education's mission is to provide quality education opportunities from early childhood through life in accordance with the tribes' needs for cultural and economic well-being and in keeping with the wide diversity of Indian tribes and Alaska Native villages as distinct cultural and governmental entities. The Department of the Interior (DOI) places a high value on diversity of experience and cultural perspectives and encourages applications from all interested eligible candidates. Diversity, equity, inclusion, and accessibility (DEIA) are fundamental principles that guide the Department and allow us to successfully achieve our mission.

JOIN US AS WE INSPIRE THE NEXT GENERATION!

STATEMENT OF DUTIES:

Incumbent will create and maintain a safe, positive learning environment to ensure the holistic development of each student and staff member through cultural, social, spiritual, physical and academic experience. Incumbent will support the Bureau of Indian Education’s mission, which is to provide high quality education opportunities from early childhood through life while considering a tribe’s need for cultural and economic well-being. In performing this mission, the BIE takes into account the spiritual, mental, physical, and cultural aspects of school-aged children within their family and tribal community. To meet its trust responsibility to Indian Tribes, BIE works to strengthen education opportunities for American Indian students to be successful and competitive globally; to enhance student participation in their tribal communities; and support tribes in nation-building, in development of the next generation of tribal leaders.

Responsibilities:

This is a READVERTISEMENT. Applicants that previously applied will be considered and need NOT re-apply UNLESS to UPDATE their applications.
Serves as clerk for School Office and receives both personal and business telephone callers and in-person visitors, from her/his knowledge of policies and procedures he/she is able to furnish pertinent information or answer inquiries of routine nature and refers technical questions to appropriate personnel.
Edits all information received to determine administrative completeness and accuracy (e.g., attachments, address, spelling, punctuation, capitalization, etc.) obtains additional or corrected information from office records, from standard reference sources or from the originator as appropriate. Selects and utilizes proper terminology and phraseology to complete drafts, brief instructions, and other such materials for proper presentation in the required format.
Types completed materials in final format, proofreads and assembles from meetings, telephone conversations, conferences and reports. Submits all completed materials for coordination or signature clearance. The most frequent requirements include administrative documents such as letters and recurring or special reports.
Setting up files and records; composing and typing routine correspondence; gathering and researching files; assists supervisor in formulating replies and special reports. This is accomplished through discussion with the supervisor, input, and gathering background information. In compliance with established record management policies is responsible for maintaining an accurate, efficient, effective office filing and retrieval system for all correspondence, records, materials and documents for specific departments. 
Oversees maintenance of office equipment and also the maintenance agreements for office equipment.
Receives, sorts, and distributes incoming/outgoing and US mail to/from Admin and departmental mailboxes daily.  Logs all student mail and packages received for department staff to pick-up or for distribution within departments. 
Incumbent will support departments in entering data into the various databases (not an all-inclusive list) programs or systems including Infinite Campus database, Quicktime, TimeClock, USDA, FFS, FPPS, Intercom system, shared files and documents.  This includes checking on student data and ensuring proper updating of information is completed as directed for each department, time processing, data reporting for reimbursements, funding and use of funds, monitoring staff certifications of training or a variety of other requirements needed to operate the department.
As requested by Department Heads, arranges for meetings, conferences and phone conferences, including such matters as location, schedule, agenda and attendance list. Organizes and compiles all background materials for meetings and conferences and distributes as necessary.  Records, takes minutes and distributes to attendees.

INDIAN PREFERENCE POLICY:

Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472). Verification Form BIA-4432 must be submitted with the application if claiming Indian Preference. Consideration will be given to Non-Indian applicants in the absence of qualified Indian Preference eligible.

EQUAL OPPORTUNITY EMPLOYER:

Within the scope of Indian preference, all candidates will receive consideration without regard to race, color, sex, age, religion, sexual orientation, national origin or other non-merit factors.

REASONABLE ACCOMMODATION LANGUAGE:

This agency provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify this agency. The decision in granting reasonable accommodation will be on a case-by-case basis.

SUMMARY OF QUALIFICATIONS REQUIRED:

Refer to BIE Job Category Standards for additional qualification requirements and substitutions for education. Applicants must meet the qualification requirements contained in the BIE Job Category Standard.

NOTE: Persons submitting incomplete applications will be given credit only for the information they provide. It is the applicant's responsibility to submit all required documentation in support of their application in order to receive full credit for their Indian Preference, education, training and/or experience. ADDITIONAL INFORMATION WILL NOT BE SOLICITED BY THIS OFFICE.

BASIC EDUCATION AND EXPERIENCE REQUIREMENTS:

Graduation from high school or equivalent AND
Qualified typist is required. Typing proficiency: based on 5-minute performance test with three or fewer errors – incumbent can type 40 words per minute.

https://www.bie.edu/sites/default/files/documents/Self-Certification-Statement-V2022.pdf

Applicant must be qualified in office automation or as a typist. Must have keyboarding/Typing skill of 40 WPM, based on a five (5) minute performance test with three (3) or fewer errors. Applicants may meet these requirements by self-certification of proficiency or a certificate of proficiency from a school, business college, or other organization authorized to issue such certificate. Performance test results and certificates of proficiency are acceptable for three years

CONDITIONS OF EMPLOYMENT:

The incumbent is required to operate a US Government-owned or leased motor vehicle in the performance of assigned duties. A valid State Driver's license must be maintained as a condition of employment; failure to do may result in removal from the position.

On rare occasion, incumbent may be required to travel away from the duty station for training purposes. Travel may involve transit via airplane and motor vehicle.

PHYSICAL REQUIREMENTS:

The work is mostly sedentary; although there is walking, bending, and standing involved in the performance of duties.

Good distant vision in one eye and ability to read without strain printed material the size of typewritten characters is required, glasses permitted.

Ability to hear the conversational voice, with or without a hearing aid, is required; except that some positions may be suitable for persons who are blind or deaf.

In most instances, an amputation of arm, hand, leg or foot will not disqualify an applicant for appointment, although it may be necessary that this condition be compensated by use of satisfactory prosthesis.

BASIS OF RATING:

Once the announcement has closed, all applicants for this position will be rated based upon the extent and quality of their experience, training and/or education as reflected on their resume. The judgement of qualification will be based on materials submitted, therefore, it is the applicants’ advantage to give complete thorough and complete information in a neat and orderly fashion.

SPECIAL REFERENCE:

U.S. Citizenship is required. You will be required to provide proof of U.S. Citizenship.
Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration if selected.
Multiple positions may be filled from this announcement.
All selections under an announcement must be made within 3 months from the issuance date of the certificate referral list.
Contract Length: Year Long
Tour of Duty: Full Time
The Bureau of Indian Education has determined that the duties of this position are NOT suitable for telework under any circumstances.
FLSA: Non-Exempt
Position is covered by Bargaining Unit/Union - Federation of Indian Service Employees, American Federation of Teachers Local 4521
One academic year (equivalent to two academic semesters) probationary period may be required.
May require overtime work.
Salary includes applicable locality pay.
Direct Deposit of pay is required.
A Recruitment Incentive is not offered.
Student Loan Repayment Program (SLRP) will not be authorized.
Government quarters ARE available.
DRIVING REQUIREMENT: Incumbent may be required, as an incidental duty, to operate a government-owned or leased motor vehicle, in the performance of duties, therefore, a valid driver's license is required. Incumbent must have a safe driving record within the three-year period immediately preceding submittal of GSA Form 3607 and be able to meet the safe driving requirements of the Bureau of Indian Education.
Applicant is subject to a favorable background investigation. This is a Non-Critical Low Risk Position subject to a favorable adjudicated background investigation.

The Investigative Process for Public Trust Positions: Background investigations for public trust positions are conducted to gather information to determine whether applicants are reliable, trustworthy, of good conduct and character, and loyal to the U.S. The information that provided on the Questionnaire for Public Trust Positions (SF-85P) and the Declaration for Federal Employment (OF 306) may be confirmed during the investigation. The investigation may extend beyond the time covered by this form, when necessary to resolve issues.

The applicant's current employer may be contacted as part of the investigation, although the applicant may have previously indicated on applications or other forms that the applicant did not want the current employer to be contacted. If the applicant has a security freeze on their consumer or credit report file, then the agency may not be able to complete the investigation, which can adversely affect the applicant's eligibility for a public trust position or the ability to obtain Federal or contract employment. To avoid such delays, the applicant must request that the consumer reporting agencies lift the freeze in these instances.
In addition to the questions on the SF-85P, inquiry also is made about the applicant's adherence to security requirements, the applicant honesty and integrity, falsification, misrepresentation, and any other behavior, activities, or associations that tend to demonstrate a person is not reliable, trustworthy, or loyal.

After a suitability /fitness determination is made, the applicant may also be subject to continuous vetting which may include periodic reinvestigations to ensure the employee is continuing suitability for employment.

HOW TO APPLY:

Required Documents

NOTE: To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.

To apply for this position, submit a complete Application Package to include the following:

Your resume which may be submitted in any written format of your choice. It must clearly identify the following:
- Vacancy Announcement Number
- Month and year of High School Graduation or date GED information received PLUS name of school, city, and state.
- Complete contact information for employer reference (your supervisor) for last 12 months of employment. If none is available, you must provide a professional reference which is a person not related to you and who knows your qualifications and fitness for the kind of job for which you are applying.
- MUST NOT include personal information such as age, gender, religious affiliation, etc.
- MUST NOT include photos of yourself (such inclusion will be an automatic removal from consideration due to inappropriate information).
- Only copies of CDLs for Bus Driver positions are acceptable as separate documents from Resume.
Your resume must support the specialized experience described in this announcement. Your work experience must contain the following:
- Job Title
- Duties
- Accomplishments
- Employer’s name and address
- Supervisor's name and phone number
- Starting and ending date (month and year)
- Hours per week
- Salary
Claiming Indian Preference: Form BIA 4432, available at Verification of Indian Preference for Employment (PDF), Verification of Indian Preference for employment, is required for claiming Indian Preference. The form must be completed by the appropriate official with the federally recognized tribe where the applicant is enrolled as a member. No other form will be accepted.

Additional Documents (Optional):

Cover Letter to resume: Cover letter providing your intent for employment and brief narrative of your qualifications or strengths for the position.
Claiming Current or Prior Federal Service: Copy of most recent SF-50, DD03434 or other accepted equivalent to SF-50, Notification of personnel Action, to identify prior Federal service and/or highest previous rate.
Claiming Additional Education: Copies of Official transcripts are preferred; student advisement and web-print outs are NOT acceptable submissions.

Copies of Official or Unofficial College Transcript may be accepted for initial qualifications evaluation or pay setting. Transcripts MUST show the degree awarded, date conferred, and all required courses as required by the position. Please note, this may be shown with multiple transcripts.

Upon tentative selection, you MUST submit Official transcripts for all colleges attended before final job offer can be confirmed.
State Driver’s License: Copy of licensure as identified in the conditions of employment. It must reflect your name, issue date, expiration date, and endorsements (as applicable).
Claiming Military Service: DD214 (member copy 4) for consideration of service credit for leave purposes.
Future Military Retirees*: You are required to submit a copy of your retirement DD Form 214 (Member 4 Copy) OR certification document** OR a copy of your retirement letter AND a copy of your terminal leave request (if applicable). You will be required to provide your DD Form 214 (Member 4 Copy) upon issuance.
Future Separation from the Military*: You are required to submit a copy of your most recent DD Form 214 (Member 4 Copy) OR certification document** OR a copy of your most recent active duty orders AND a copy of your terminal leave request (if applicable). You will be required to provide your DD Form 214(Member 4 Copy) upon issuance.

*Active duty military members who are selected may not be appointed unless on terminal leave or already separated from the armed forces.

** The "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is submitted. The Statement of Service must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters, AND the Statement of Service letter must include your rank, dates of active duty service, the Type of Discharge, Character of Service (i.e. honorable), and, if applicable, when your terminal leave will begin.

Applications and all accompanying documents must be received by 12/18/24 - 04:00 pm, Mountain (DST).

SCHOOL MAILING ADDRESS:

DOI-Bureau of Indian Education, Bread Springs Day School

PO Box 1117

Gallup, New Mexico 87305

FAX SIGNED AND DATED APPLICATIONS TO:

FOR INFORMATION CONTACT: Lydia Joe, Business Technician, 505-778-5411 or 505-718-0842

For VERIFICATION of our receipt of your application-resume, please contact: Lydia Joe, Business Technician, 505-778-5411 or 505-718-0842

Application Deadline

Applications and all accompanying documents must be received by the closing date & time of the announcement.

Applicant’s qualifications will be evaluated solely on the information submitted by them in their applications.

Applications become part of the official record and will not be duplicated or returned.

This office CANNOT accept telefaxed applications at this time.

Applications mailed using Government postage and/or envelopes are in violation of OPM and postal regulations and will NOT be considered.

This office does NOT accept applications via e-mail.

PLEASE NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents like military orders and marriage certificates may contain personal information for other than the applicant.